Australian Corporate Lawyers Association (ACLA) is committed to protecting the privacy of our members and the confidentiality of personal information provided to ACLA. ACLA endorses the National Privacy Principles as set out in the Commonwealth Privacy Act 1988 and has adopted them in our management of personal information.
This policy sets out how we collect and use personal information that is provided to us and specifically deals with:
ACLA may, from time to time, review and update this policy to take into account changes to operations and practices and to ensure that the policy remains appropriate and relevant and complies with legislated privacy principles
1. Collection of personal information
ACLA receives information including name, address, telephone, email and facsimile contact details from members and non-members on membership applications, membership renewal forms, newsletter subscriptions and event registrations.
We receive information from browsers when you visit our website such as your server address, domain name, date and time of your visit, the pages visited, the page you came from, the type of browser, and selected information for statistical purposes.
We receive information when you contact us in person or via the telephone, send us a fax or email or attend our functions, conferences, workshops, or seminars.
We also collect financial information about individuals purchasing ACLA products and services. This includes credit card details and/or bank account details.
We receive information on non-members from a wide range of personal contacts and referrals.
2. Use of personal information
Personal information collected by ACLA is essential to our organisational activities and is used for:
We maintain and use this information in written and/or electronic form in order to provide you with information, products and services that will be of professional benefit.
We request personal information when you request services from us or register for workshops, seminars, conferences or other ACLA events.
If you send us an email, that address will be recorded automatically by our email system for the purpose of replying to your email. However for normal communication with you, we will use the email address you provide in your membership application/renewal, unless you request us to use a different email address.
ACLA provides a Membership Directory online to facilitate networking and contact amongst members. Only members who agree to be listed are included. The accuracy of information appearing in the Directory relies entirely upon members advising of any changes to their contact information.
The Membership Directory is only available to ACLA members. It is not to be used for a commercial purpose. Any misuse of the Directory and its information will result in the termination of membership. Associate members of ACLA are encouraged to manage access to the Directory in an appropriate manner.
We collect and maintain personal information about non-members for the purpose of providing information about membership, services and products. We maintain and use this information in written and/or electronic form.
If we are advised that a non-member does not want us to provide them with information about membership, services and products, we will comply with their request.
3. Disclosure of personal information
ACLA may disclose personal information that we collect about members or non-members to firms that perform services on our behalf in connection with maintaining or servicing our membership or processing requests for products or services.
ACLA discloses some personal information through the Member Directory on the ACLA website only where the member has opted in to the service. New members are listed in ACLA’s Journal and we discloses names of members periodically to Divisional Presidents for the purpose of managing memberships. We may disclose your membership to your employer where the employer concerned is considering or participating, in our corporate payment arrangements.
ACLA does not share or sell membership information or personal information acquired from members. Any external organisations wishing to make contact with ACLA members are advised that they are only able to make contact with ACLA members through advertising, sponsorship and other partnerships.
We may also disclose personal information if we are required to do so by law.
4. Updating personal information
ACLA endeavours to ensure that the personal information we hold is accurate, complete and up-to-date. A member may update their personal information held by ACLA directly online or by contacting ACLA.
5. The right to check personal information held by ACLA
In accordance with the National Privacy Principles, an individual has the right to obtain access to any personal information which ACLA holds about them and to advise ACLA of any perceived inaccuracy.
To access any information ACLA holds about you, please contact ACLA on 1300 558 550.
6. Confidentiality and security of personal information
All our data is stored in written and/or electronic form and we maintain physical, electronic and procedural safeguards to protect your personal information. We restrict access to personal information about members and non-members to those employees and third party providers who need to know that information to deliver our products and services efficiently and effectively. We are committed to ensuring that any personal information you provide to us remains confidential and secure.
7. Complaint resolution mechanism
In the event that you have a question, concern or complaint regarding the way in which we handle your personal information, you should contact ACLA CEO at firstname.lastname@example.org.